What is the block management year end procedure?

The steps below show how to process the financial year end for a Service charge managed block.

This article includes: 

• Generating Service charge reports
• Generating arrears reports
• Previewing the Management Company Statement

Generating Service charge reports

1. Double click Properties from the side menu
2. Click Search for Head Properties Only
   1. Search for the relevant Property using Search Text by Name, Code or Status
   2. Alternatively, find the Property using Additional Options from the dropdown menu
   3. Or select a Branch if multi branch is set up on your CFPwinMan
3. Click on the Property
4. Click the spanner icon on the toolbar, Service Charge Administration
   1. Alternatively, click on the Unit Management tab
   2. Click Service Charge Administration
5.  The Service Charge Administration will display. Click on the document icon with a reverse tick, to Generate Service Charge Reports
6. The Service Charge Reports Configuration will display. 
   Select Report - Detailed Expenditure 
   1. Schedule - Select the correct schedule which to report
   2. Unit - Leave as All Units
   3. Liable Client - Leave as All Tenancies 
   4. Tick Export to Excel if required
   5. Click Print, Preview as required
   6. Exit to close
   1.  
7. Select Report - Confirmed Budget
   1. From - Start date of the schedule which you want to report
   2. To - End date of the schedule which you want to report
   3. Include Instalment Plans - Tick if required
      For more information on How do I set up an instalment plan for block management, click here
   4. Include accompanying letter - Tick if required
      For more information on Service charge user defaults, click here
   5. Schedule - Select the correct schedule which to report
   6. Footer Text - Add text if required
      For more information on Service charge user defaults, click here
   7. Tick Export to Excel if required
   8. Click Print/Email, Preview as required
   9. Exit to close
8. Select Report - Service Charge Statement
   1. From - Start date of the schedule which you want to report
   2. To - End date of the schedule which you want to report
   3. Footer Text - Add text if required
      For more information on Service charge user defaults, click here
   4. Tick Export to Excel if required
   5. Click Print/Email, Preview as required
   6. Exit to close

Generating arrears reports

1. Double click Properties from the side menu
2. Click Search for Head Properties Only
   1. Search for the relevant Property using Search Text by Name, Code or Status
   2. Alternatively, find the Property using Additional Options from the dropdown menu
   3. Or select a Branch if multi branch is set up on your CFPwinMan
3. Click on the Property
4. Click the spanner icon on the toolbar, Service Charge Administration
   1. Alternatively, click on the Unit Management tab
   2. Click Service Charge Administration
5. The Service Charge Administration will display. Click on the Schedule Name which you want to produce the report
6. Click the magnifier % icon, View Contributions
   1. White - Invoices posted
   2. Yellow - Invoices not posted due 
   3. Red - Invoices not posted overdue

Previewing the Management Company Statement

1. Click Management Company on the side menu
2. Click the magnifier icon on the main toolbar to search
   1. Alternatively, search for the relevant Management Company using Search Text by Name, Code or Status
   2. Or select a Branch if multi branch is set up on your CFPwinMan
3. Click Payment
4. The Management Company Statement will display
   1. Trans Up to - Edit to the end date of the financial year
   2. Untick any transactions not to be included in the past financial year
   3. Click Update