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Refund of NRL overseas tax

Zenya Allen
Zenya Allen
  • Updated

The option to refund overseas tax back to a Landlord is essential for when a Landlord receives an NRL Approval Number after tax has been deducted or when too much tax has been deducted for other reasons.

There are 2 ways that tax can be refunded. Please make sure you choose the correct one for how you would like the refund to show.

  1. Send the money to the Landlord
    • Send the landlord a direct payment for the tax amount. This will NOT appear on the statement but will debit the Landlord overseas tax withheld, and will add a debit entry onto your Bank Reconciliation
  2. Add the refund to the Landlord Payment statement
    • This shows as a negative withheld tax entry on a Landlord statement

This article include: 

Send the money to the Landlord

  1. Double click Landlords from the side menu
  2. Search for the relevant Landlord using Search Text by Name, Code or Status
    1. Alternatively, find the Landlord using Additional Options from the dropdown menu
    2. If searching for an archived record in Only Search Listable Records, select No
    3. Or select a Branch if multi branch is set up on your CFPwinMan
  3. Select the Landlord
  4. Click NRL A/C on the right hand side
  5. Click No to the message prompting if you want to include incomplete transactions 
  6. Click Refund NRL Balance located on the bottom right corner of the grid
  7. Refunds will display
    1. Account - Select as required
    2. Date - Edit to the date which you are going to pay the refund
    3. Payment - Select the payment method from the dropdown menu
    4. Amount - Enter the amount of the refund
    5. NRL Balance is displayed. Click Preview, Print as required
    6. Click Update

Your refund of tax is complete and a debit will appear on the overseas account for this Landlord as well as on the Bank Reconciliation.
For more information on Bank Reconciliation, click here
For more information on How do I produce an overseas Landlord NRL quarter and year end return, click here

 Note

If you click Yes to step 5 above, the refund option won't be available

Add the refund to the Landlord Payment statement

This option will show the refund of tax on your Landlord statement.

Before you start this process, you will need to calculate how much tax you wish to refund back to your Landlord. The amount you calculated will be entered as a negative on the Landlord Information.

  1. Double click Landlords from the side menu
  2. Search for the relevant Landlord using Search Text by Name, Code or Status
    1. Alternatively, find the Landlord using Additional Options from the dropdown menu
    2. If searching for an archived record in Only Search Listable Records, select No
    3. Or select a Branch if multi branch is set up on your CFPwinMan
  3. Select the Landlord
  4. Click the Tax tab
  5. In NRL Tax Retention, in Fixed £ , enter a negative of the amount you want to refund i.e. -£36
  6. Click the disk icon, Save this record, on the toolbar
  7. The credit will appear on the Landlord Payment ready to be refunded the next time it is updated
    For more information on How do I pay a Landlord, click here

When the refund has been paid back to the Landlord, remember to go back and remove the negative amount in step 5.

If you would like to set a reminder for when you next make a payment, click here for more information on How do I edit headers and set reminders of a notes box.

Please see HMRC’s guidance notes for letting agents and Tenants:
http://www.hmrc.gov.uk/cnr/nrl_guide_notes.pdf 
http://www.hmrc.gov.uk/cnr/nr_landlords.htm