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How do I pay agency fees?

Zenya Allen
Zenya Allen
  • Updated

This steps below outline how you can create a list of all agency fees, with a breakdown of vat, and then transfer them to your office account.

This article includes: 

 Note

If you have Multi Office enabled, the field Select Payment Destination Branch will determine which branch’s Office/Trading account the money transfers in to

Pay agency fees process

If a message appears stating "An agency fees window is currently open, updating wont be possible", click here

  1. Click Posting on the main toolbar
  2. Click Agency Fees from the dropdown menu
    1. Bank - If you operate more than one client account, select the account to update fees
    2. Date - Select the date of the transfer
    3. Description - Edit if required
    4. Reference - An additional reference can be added, if required. It will show on the Bank Reconciliation
    5. Pay Type - Select the method of how you move money between banks. If selecting AutoBanking, ensure your bank details are added to User Defaults, Information
    6. All fees are ticked as default. Untick as required or click Tag All Entries or Un-Tag All
    7. Select the Payment Destination Branch - Use the ... dots to search for a branch if Multi Office is enabled
    8. Print Report - If selected, it will remain selected next time, unless you deselect it
    9. Create Excel File - If selected, it will remain selected next time, unless you deselect it
    10. Create PDF file - If selected, it will remain selected next time, unless you deselect it
    11. All - The total amount of fees and vat
    12. Amount Only - The total amount only without the VAT
    13. VAT Only - The VAT only
  3. Click Update
  4. Click Yes to confirm when asked Do you want to update now?
  5. If you have selected a tick in steps 9 and 10, a message will confirm this
    1. Open your computer file to save the Excel file
    2. Provide the path name of where the .pdf is saved
    3. Click OK
  6. Click OK to confirm

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Create Excel file

Before updating your Pay Agency Fees, if you have selected Create Excel File, you will have been directed to your computer files, where you can name and save the excel document in your preferred location.

If you didn't tick Create Excel File, click here for more information on how you can reprint the Agency Fees report.

Create .pdf file

Before updating your Pay Agency Fees, if you have selected Create PDF File, a message will appear confirming where the document will be saved. It will be the default location FEEREPORTS folder within your SQL folder. It will be similar to:

Winman32/Data/SQL/FeeReports/AgencyFeeReports_

If you didn't tick Create PDF File, click here for more information on how you can reprint the Agency Fees report.